Terms & Privacy Policy

PamGro Limited (The Firm) is a leading EOR and PEO services provider worldwide. The Firm and its affiliates take data privacy seriously and maintain a Privacy Policy (“Policy”) to describe how we will use information on individuals who visit this website or participate / engage in the service offerings.

OVERVIEW

This Policy only covers data collected through this website or in the course of our board and executive search and assessment services for clients. This Policy does not cover any other data collection or processing, including, without limitation, data collection practices of other web pages to which we link. From time to time, we may refer to this Policy in notices and consent requests, for example related to candidate searches or surveys; under such circumstances, this Policy applies as modified in the particular notice or consent request.

DATA COLLECTED VIA WEBSITE

If you visit our website, please note the following:

• Collection Methods: When you send a message to us or otherwise send us data via our website, we can collect and use your name and email address. You will know what data we collect through the website, because you actively submit it.
• Collection Purposes, Use of Data: We use the data we collect from our website for the following general purposes (this list is not exhaustive): to respond to the request that you sent us, such as your request for information on our services ; to administer, protect and improve our website and our systems; to better understand the preferences of our website visitors; to compile aggregated statistics about website usage; and to inform you about our services. Like many websites, we use “cookies” or other similar technologies. Cookies allow the website to measure traffic activity on the website.
• Disclosures of Personal Information: We are not in the business of selling or renting your information to third parties and do not share your personally identifiable information with others, except as follows: we freely share your information within the firm; we may share your information as required by law or in the interest of protecting or exercising our or others’ legal rights, for example, in connection with court proceedings or requests from law enforcement officials. Also, we reserve the right to use and disclose any information collected via the website that is not in personally identifiable form.
• Security: Transmissions over the Internet are not completely secure or error-free. We take appropriate measures, however, to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration and destruction.
• Contacting you : When you apply for EOR/PEO service or send us a message through the website with your contact details, you Opt-in to be contacted by our teams using PHONE, SMS and Messaging applications

DATA COLLECTED IN CONNECTION WITH OUR SERVICES

If you are engaged with us as a potential candidate or otherwise in connection with our service
offerings, please note the following:

• Data Collection: To provide our clients / contractors with global EOR solutions , the firm collects and processes information relating to individuals (referred to as “Personal Information”) which typically includes information in a standard curriculum vitae (e.g., name, address, telephone number, e-mail address, employment history, degree(s) and other qualifications, languages and other skills). It may also include, without limitation: age, nationality and race (only to the extent allowed by law), compensation details, a record of our contact history with you and comments from third parties. Our records derive from information collected directly from you, publicly available sources and third parties.
• Data Usage: We will use Personal Information to ensure satuatory governance for EOR services, we also contact you about board and executive search or assessment assignments conducted for our clients that involve the identification, evaluation and/or selection of qualified candidates for future job opportunities. We, or our client, may also provide Personal Information to applicable regulators. In addition, we may also collect demographic information about you to assist our clients in addressing their diversity needs. Depending on how far your candidacy progresses, we will verify the accuracy of Personal Information with regard to academic and professional qualifications, skills and credentials, work performance, and check or confirm references. We understand the sensitive nature of this endeavor, and we will not speak to your current employer without your express permission, but if there is any other individual we should not contact, please inform the the firm consultant with whom you are working or the Privacy Officer at the address below.
• Data Storage: Your information is maintained on the firm’s global database, which is secure and accessible only to the firm employees worldwide. Outside the the firm network, your information may also be disclosed on a confidential basis to (a) clients who will also need to process your information for the purposes we have described in this Policy; (b) third parties when required by law; and (c) service providers, but only to the extent necessary to perform work directed by us (such as security services, web hosting, background checking and other administrative services). Personal Information  is retained until the purposes have been fulfilled or otherwise required by law.
• Transfer of Personal Information: The recipients of Personal Information (and the servers that hold your information) may be located in jurisdictions outside your home jurisdiction that may have data privacy laws that do not provide the same level of protection as those in your home jurisdiction or the European Economic Area. The firm is committed to protecting your information, and we will take appropriate technical, organizational and legal measures to secure your Personal Information. Please be assured that we do not sell your information to third parties or use the information for purposes that are incompatible with those set forth herein.
• Your Rights: You have the right to withdraw your consent at any time or to access and request that we rectify or remove your record from our system(s). When asked to remove a record from our database, the firm will retain minimal Personal Information in order to prevent future contact, to keep a record of the information disclosed to our clients and to preserve the firm’s interests in accordance with any applicable legal requirements. If you withdraw your consent to our Policy you will not be able to be a part of a the firm search or assessment project. You may exercise these rights by contacting the Data Privacy Officer. The firm will comply with any request as required by law.

EFFECTIVE DATE AND AMENDMENTS

This Policy is effective as of Sept 1, 2023. We reserve the right to change, modify, add or remove portions of this Policy at any time, at our sole discretion, and will inform you if we make material changes by indicating on the Policy the date it was last updated or otherwise. When you visit the website or are engaged with us in connection with our board and executive search and assessment services, you are accepting the current version of this Policy as posted on the site at that time.

CONTACT US

Please feel free to contact us with any comments, questions, complaints or suggestions you might have regarding the information or practices described in this Policy.

PamGro Limited and its Subsidiary and Group Companies (together referred to as Avance Consulting Group) is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. You are being sent a copy or a link of or to this privacy notice because you are applying for or have applied for work with us (whether as an employee, worker, contractor or a Candidate for a position with our Clients). It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR).

OVERVIEW

In order to provide our recruitment and related support services Avance Consulting Group need to collect personal data relating to our Candidates. This Privacy Statement provides specific information relating to Candidates.

CANDIDATES & ASSOCIATED CONTACT

As a recruitment business we connect those looking for a job (“Candidates”) with businesses who are
looking for Candidates (“Clients”). For the purposes of this Privacy Statement a Candidate includes:-

• An active job seeker who registers with us with the purpose of us helping them to find a job, or
  applies to a role that we have advertised;
• Someone who we have placed with a Client whether on a permanent or contract basis;
• Someone we identify as a potential job seeker (for more information see Sources of Personal
  Data);
• For the purposes of this Privacy Statement a contractor of Avance Consulting Group is defined as
  a Candidate.

An “Associated Contact” of a Candidate means individuals whose contact details are provided to us where, for example:-

• A Candidate may make a referral of another jobseeker;
• A Candidate may provide the details of their emergency contacts;
• A Candidate may provide us the details of a referee;

A Client Contact with whom Avance Consulting Group has/had a Candidate on contract assignment, may provide a reference for that Candidate.

CONTACTING YOU

When you apply for a job or send us a message through the website with your contact details, you
opt-in to be contacted by our teams using PHONE, SMS, and Messaging applications.

DATA PROTECTION PRINCIPLES

We will comply with data protection law and principles, which means that your data will be:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes we have told you about and limited only to those purposes.
• Accurate and kept up to date.Accurate and kept up to date.
• Kept only as long as necessary for the purposes we have told you about. If you are our employee we retain your personal data for at least 6 years after you leave our employment for legal purposes.
• Kept securely.

LAWFUL PROCESSING

Under the GDPR we must have a lawful basis for processing all personal data. The GDPR sets out the
grounds where processing of personal data can be undertaken legally. The main grounds used by
Avance Consulting Group to process personal data are as follows:-

• Contract
  If we have a contract with a Candidate, such as a contract worker, or where the Candidate has entered into a work finding services agreement for the provision of services, we will process personal data in order to fulfil the requirements of the contract, or to undertake set up requirements prior to entering into the contract.
• Legal Obligation
  If we have a legal obligation to process personal data, such as the payment of taxes, we will process personal data on this legal ground.
• Legitimate Interests
  The GDPR states that we may process personal data “If necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data”. We may use legitimate interests where we do not have GDPR compliant consent, or where the information is collected indirectly about Candidates (see Sources of Personal Data). We have assessed the scenarios where we use legitimate interests as a legal ground for processing and we consider our processing is in line with Candidate expectations and that there is a balance between our interests, and those of Candidates. Candidates may object to any processing undertaken on the grounds of legitimate interests. To find out How do you Access / Update / Delete Your Data, please read that section of our General Privacy Statement. See also the section below on when we may rely on Legitimate Interests as a lawful reason for processing Candidates’ data.
• Consent
  Consent may be collected when a Candidate applies to a position advertised on our websites, or when a candidate completes our registration process (see Sources of Personal Data). Where we are unable to collect consent for a particular processing activity we will only process personal data if we have another lawful ground of legitimate interest, including Legitimate Interests. To find out How do you Access / Update / Delete Your Data, please read the section of our Privacy Statement below headed “Rights of Access, Correction, Erasure, and Restriction”.
• Defence of legal claims
  In limited circumstances and in accordance with the law we may use Candidate information in the defence of legal claims or enforcing legal rights, such as IP rights.
• Assessment of employee working capacity
  In certain circumstances, particularly in the case of a contract worker, we may be required to assess the working capacity of that worker and we will operate under this legal ground in relation to any tests or assessments undertaken involving the processing of sensitive personal data.

OUR LEGITIMATE BUSINESS INTERESTS

• As a recruitment business and recruitment agency we introduce Candidates to Clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our Candidates and our Clients is a fundamental, essential part of this process and is a reasonable expectation of Candidates.
• In order to support our Candidates’ career aspirations and our Clients’ resourcing needs we require a database of Candidate and Client personal data containing historical information as well as current resourcing requirements.
• To maintain, expand and develop our business we need to record the personal data of prospective Candidates and Client contacts.

THE KIND OF INFORMATION WE HOLD ABOUT YOU

In connection with your application for work with us, we will collect, store, and use the following
categories of personal information about you:

• The information you have provided to us in your curriculum vitae and covering letter.
• The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications, pay roll data, including National Insurance/Social Security Number, payment information, Limited / Umbrella Company details, any government issued Photo Identity Card.
• Candidate application data including salary, notice period, details of visa or eligibility to work,
  photographic images, video applications if available, desired salary, CV received date, ‘referred
  by’.
• Candidate CV including date of birth, employment history, skills/ experience, languages,
  educational history, qualifications, membership of professional associations, contact details of
  employer references/character references, licenses held, interests and hobbies.
• Any information you provide to us during a face-to-face or telephone interview.
• Candidate compensation data including salary and benefits offered to the Candidate by Client.
• Candidate metadata from candidate including summary of recency, frequency and timeline of email engagement from Candidate emails / marketing interaction.
• Associated Contact Emergency Contact including Name, Phone Number, Email Address and
  relationship to Candidate.

We may also collect, store and use the following “special categories” of more sensitive personal information:

• Information about criminal convictions and offences only where this is absolutely necessary for a particularly sensitive role. This may vary from country to country.

SOURCES OF PERSONAL DATA:- HOW IS YOUR PERSONAL INFORMATION COLLECTED?

We have a large variety of sources of Candidate data. We will only ever source data that is necessary to provide services to you and in a way that would be generally expected.

We receive personal data about Candidates from a variety of sources. The primary source is from our
Candidates directly. Examples of the sources of personal data of Candidates are as follows:-:

• You, the candidate.
• Partner recruitment agencies registered on any recruitment platform, or those partnering directly with us from which we collect the following categories of data: Name, Email address, Phone Number, CV, Gender, employment history and qualifications.
• Your named referees, from whom we collect the following categories of data: Name of the Position you worked at, Start Date, End date, Reason of Leaving and any other work related information.
• The following data from third parties is from a publicly accessible sources – such as social media websites including but not limited to Facebook, Twitter and professional networking websites including but not limited to LinkedIn, Xing – and other websites on the internet in general.
• The Candidate may apply to a position advertised on a third party jobs website;
• The Candidate may be sourced from publicly accessible platforms where Avance Consulting Group employees are also registered users, for example LinkedIn;
• The Candidate may be sourced from third party CV providers such as jobs websites who provide CV search facilities and where users have made their CV data available to registered customers of these sites;
• We receive Candidate information when the Candidate interacts with our communications e.g.
  websites and advertisements;
• We may receive personal data about a Candidate from nominated referees of the Candidate or
  from other Associated Contacts of the Candidate;
• The Candidate may be referred to us from a Client who wishes us to payroll the Candidate as a contractor;
• When we are providing a managed services solution to a client, the Candidate may be referred to us from a third party recruitment business which is a supplier to us for that client;
• When we are providing a managed services solution to a client, the Candidate may be referred to us directly from that client requesting that we process their application on their behalf.

We will use the personal information we collect about you to:

We want to ensure that the personal data is used for the purposes that you would expect and our
ultimate goal is that there should be no surprises for Candidates in the way that personal data is used
by Avance Consulting Group. Personal Data is used for the following key business activities to ensure
that we can deliver the best recruitment services to you:

• Recruitment Services
• Marketing
• Finance
• IT
• Legal
• Equal Opportunities & Diversity
• Assess your skills, qualifications, and suitability for the work or role
• Carry out background and reference checks, where applicable.
• Communicate with you about the recruitment process.
• Keep records related to our hiring processes.
• Comply with legal or regulatory requirements.
• Share your Curriculum Vitae and resume information, with your consent, with our clients and associated companies of whom you have been notified. We have taken all reasonable steps to ensure that our clients will use your information only for the above purposes also and primarily to assess your suitability for the role or work we have discussed with you.

It is in our legitimate interests to decide whether to appoint you to a role or for work with our client and since it would be beneficial to our business to appoint someone to that role or work with our client.

We also need to process your personal information to decide whether to enter into a contract of
employment with you or to assess your suitability for work with our client.

Having received your CV and covering letter or your application form and/or the results from any tests which you may have taken, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role with us or our client. If you do, we will decide whether your application is strong enough to invite you for an interview or to recommend that you attend an interview with our client. If we or our client decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to place you for an interview with our client or to offer you the role or work. If we or our client decide to offer you the role or work, we will then take up references and/or carry out a criminal record and/or carry out other relevant checks before confirming your appointment.

We provide further details of how we may use Candidate’s data below:-

RECRUITMENT SERVICES

Our business is to assist and advise Candidates in their search for job opportunities. In providing our services, we may use personal data including for the following purposes (we will only ever use the personal data as described here if we have a legal basis for doing so):

• to keep in contact with Candidates, to inform, update and discuss new relevant job opportunities and any subsequent progression through the job search process, for example about interviews, job offers, onboarding, and in the case of contract workers, the timesheet and payment processes;
• to keep up to date information about the Candidate in relation to their job search process and their requirements, in order to assess their suitability for current or future vacancies for example based on their previous skills and experience overall, their own statements about career aspirations, professional development, strengths and weaknesses, their level of managerial experience, professional qualifications;
• to contact referees as part of the recruitment process for permanent roles or as part of the screening process for contract roles;
• to record emergency contact details for contract workers;
• to understand the profile of organisations in which Candidates are currently / previously employed;
• to create a record/file for the Candidate on our internal systems to associate all notes and tracking throughout the job search, interview, placement, onboarding and contracting process;
• to understand current and expected salary, notice period and available, current and required locations in order to enhance and impact the success of the matching process and ensure the Candidate is provided with the most relevant opportunities;
• to develop the relationship between Avance Consulting Group and the Candidate and ensure a more personalised service;
• to meet the requirements of the Client application process including criminal record and credit checks (where relevant);
• to verify the information provided by Candidates using evaluations and tests (including functional capability and psychometric testing) at the request of the Client;
• to pay referral fees;
• to retain evidential proof of the identity of the Candidate;
• to share Candidate information with Clients. We are not responsible for the processing activities of Clients once a Candidate’s personal data has been shared. Please refer to the Privacy Statement of the relevant Client;
• to carry out our obligations under Client contracts;
• to enable Candidates to participate in our career development services
• to tailor our products and services to better identify the right Candidates and present the right opportunities at the right time and meet Candidate and Client needs more effectively;
• to undertake modelling based on demographic, behavioural, geographic data in order to produce lead scores that may predict the jobs, locations and companies Candidates are most likely to be interested in, or to predict which Candidates our Clients are most likely to hire;
• to undertake profiling for the purposes of semi-automated or manual decision making about Candidates.

MARKETING

We aim to provide Candidates with information that is relevant and personal to the service that they expect to receive from us. When drafting and sending marketing communications, we may use personal data for the following purposes:

• to personalise and make the marketing information sent as relevant as possible;
• to ask for your help in relation to sharing information about opportunities we may have, with
  your network;
• to aggregate data used as part of surveys or to produce market insights;
• to segment and distribute targeted marketing;
• to follow up with attendees of our events/webinars or to contact attendees about current or
  future opportunities;
• to ask for your opinion about our products or services;
• to produce aggregated models to predict trends and produce market insights.

FINANCE

We may use and create personal data about Candidates for the purposes of making and receiving payments including the following scenarios (we will only ever use the personal data as described here if we have a legal basis):

• to make an offer of salary and benefits to a Candidate on behalf of a Client in relation to a specific job offer;
• to generate placement activity on our central systems in order to invoice a Client;
• to benchmark salaries for Candidates with similar experience or for companies with similar vacancies;
• to undertake financial audits;
• to communicate payroll and other financial information to Candidates and Clients.

IT

We are continuously developing our software and systems to improve the services that we provide to our Candidates. We use personal data in some cases to facilitate that development including the following (we will only ever use the personal data as described here if we have a legal basis):

• to gain customer insights to help optimise and develop new products and services for
  Candidates;
• to store and backup information;
• to undertake modelling to identify improvements and efficiencies in the recruitment process.

LEGAL

We may need to process certain personal data as part of our legal obligations, and to ensure our recruitment practices are in line with our diversity programmes. We may use personal data for the following purposes (we will only ever use the personal data as described here if we have a legal basis):

• to capture consent/contract acceptance on paper or electronic registration forms, terms & conditions or forms;
• to comply with our legal obligations in respect of: the collection of taxes, levies, contributions; the detection of crime; labour standards; anti-bribery legislation; and industry specific legislation;
• to comply with Client requests relating to their employment practices;
• to comply with the law in certain jurisdictions;
• to fulfil contractual obligations with Clients and vendors, for example, in relation to the enforcement of intellectual property rights.

EQUAL OPPORTUNITIES & DIVERSITY

We may process certain personal data as part of our commitment to Equal Opportunities & Diversity, for example to ensure our recruitment practices are in line with our diversity programmes. We may use personal data for the following purposes (we will only ever use the personal data as described here if we have a legal basis):

• to promote diversity or inclusion in the workplace.

A Candidate’s personal data relating to diversity is held anonymously and used for statistical purposes
only.

IF YOU FAIL TO PROVIDE PERSONAL INFORMATION

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), neither we nor our client will be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

INFORMATION ABOUT CRIMINAL CONVICTIONS

We envisage that we will process information about criminal convictions.

We may need to collect information about your criminal convictions history if we would like to offer you the work or role (conditional on checks and any other conditions, such as references, being satisfactory). We are required to carry out a criminal records check in order to satisfy ourselves and our Clients that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular:

• Where we are legally required by Clients to carry out criminal record checks for those carrying
  out particularly sensitive types of roles or work

We have in place an appropriate policy document and safeguards which we are required by law to
maintain when processing such data.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SHARING

Why might you share my personal information with third parties?

We will only share your personal information with the following third parties for the purposes of processing your application or your Personal Data: Associated Companies, Clients, security companies for the purposes of verifying specific information and carrying our criminal records checks as required and/or necessary. We will also share your personal information with our client for the purpose of seeking to place you in the role which we have discussed with you or other suitable roles in line with our agreement with you and in your interests. All our clients, third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions. We may also require the sharing of your personal information to our Indian and USA offices and to our client’s offices based outside the European Economic Area (EEA) for the purposes of securing the work you have applied for and for appropriate administration purposes which is in your interests to enable us to provide the appropriate level of service to you.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality. Where your information is shared with our offices outside of the EEA we acknowledge that those countries may not be regarded as having the same degree of data protection laws as the EU currently has. However we aim to ensure that we as an organisation and our clients have the same or similar degrees of security measures in place in those countries. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

How long will you use my information for?

Our aim is to build lasting relationships with our Candidates and thus to contribute to long term career success and development. So our goal is to continue to engage and interact with Candidates even after they have secured a new position – for example to keep them informed of market developments, [ invite them to topical seminars and networking events ], and to be on hand to offer advice about career planning. But, we recognise that the level of engagement we have with different Candidates will vary and so our retention policy is designed to reflect this. If we lose touch with a Candidate we recognise that the  personal data we collected is no longer needed for the purpose for which it was collected and we won’t retain it any longer.

Specifically in relation to marketing, personal data will be retained for (i) a period of twelve months following the date of the last engagement by a Candidate with a marketing communication or (ii) the date the Candidate unsubscribes from marketing communications, whichever is earlier.

To provide an example of retention periods: -we  aim to retain your personal information for no longer than is necessary but normally for a period of at least 2 to 6 years.  We may need to continue retaining your information for example after we have communicated to you our decision or our client’s decision about whether to appoint you to role or work.  Because of our aim in creating a long lasting relationship with our candidates and providing a life-long career support and management process we may retain your data for longer where we consider that the job market is such that there may be suitable opportunities for you in future .

If you are or become our employee rather than being employed by our clients then we retain your personal data for at least 6 years after you leave our employment for legal purposes.  We retain your personal information for those periods so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way and that you have the best opportunity to secure work with our clients which is in your interests. After this period, we will securely destroy your personal information in accordance with our data retention policy or  applicable laws and regulations.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

• Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
• Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact dataprivacy@pamgro.com in writing.

DATA PROTECTION OFFICER

If you have any questions about this privacy notice or how we handle your personal information, please write to us on this email  dataprivacy@pamgro.com and the appropriate person will get in touch with you. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

1. Where do we get the data from?

We get Candidate data from various sources, like Job boards, Candidates applying to our Job Adverts, from Candidate themselves in our conversations with them and social media.

2. How long do you store the data?
For a More detailed answer please see our Privacy Policy.  Normally, we store the data for 2 years from the time we speak to Candidates.
This is because on average contract roles lasts for up to 6 months and many candidates would be back in  the job market in an average of 3 months. For candidates in permanent positions a high percentage usually look to change jobs between 18-24 months of taking up a new position.

3. What if I want to view/modify/delete the personal data you have about me?

You can access the data we have on you here. Just enter your email and follow the instructions. Once logged in you can decide how best to manage your data.

4. Why do you have an OTP system when the others just allow me to unsubscribe in a single click?

The data we have on Candidates is not just an email address to unsubscribe, we need to make sure the authenticity of the request to manage data.  IF you consider your data important, you’d appreciate that this is for your benefit.

5. How frequently will I receive calls or emails from you?

Every Job Application for which we process your data is based on your prior consent. We will only get in touch if we think there is a role that would excite you.

6. Who else has access to my data?

We don’t share any data with third parties. We use a Recruitment CRM that securely stores it.

7. Will I always have access to my data?

If we have any data on you, you can access it here and manage it based on your preferences.

8. Where is my data stored and how secure is it?

The data is stored in secure AWS severs with multi-layer industry standard protections in place.

9. Is my data used for automated processing or profiling?

No. We don’t use your data for automated processing or profiling. Our trained consultants spend time reviewing all profiles that might be available to us and considered suitable for a role.

10. Do you collect any data from social networks?

We use Social Networks to supplement some of our Candidate Identification efforts. In all cases our consultants will seek your consent before your candidature is processed for an open position.

11. Can someone pose as me and access my data?

All data access requests are routed through Here Follow the instructions to get access to your data.  Please do not share details of your email address with anyone.

12. Are you GDPR compliant?

The GDPR is a complex piece of legislation with new clarifications being released by the authorities frequently. As of today we are compliant of all the necessary regulations.

DATA ACCESS REQUEST

• The employee referring should be on our payroll on the date of referral as well as the date of payout of the referral bonus.
• The referral bonus will be paid along with the salary which follows 7 days after the 1st salary payment of the referred candidate is processed.
• Referral bonus is a one-time payment of £50 for every successful referral.
• In order to be eligible for the referral bonus, the referred candidate should not have worked with PamGro/Avance Business Solutions for the past year.
• The referral bonus payment is completely based on the discretion of  PamGro/Avance Business Solutions and PamGro/Avance Business Solution should not be held liable under any law for any discrepancies observed at any time.
• The referral payout is applicable only for successful referrals, where the referred individual is successfully hired and completes a one-month payroll with us.
• The referral payout is non-cumulative and will be awarded based on the total number of successful referrals within a defined period. Referrals up to 3 will receive £50, and referrals exceeding 4 will receive £100.